Toastmasters Europe - Continental Europe       
Toastmasters Europe - Continental Europe
Toastmasters Europe 
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District 59 Belgium, France, Luxembourg, Netherlands, Monaco

District 95 Denmark, Germany, Norway, Sweden

District 107 Andorra, Portugal and Spain

District 108 Estonia, Finland, Latvia, Lithuania and Poland

District 109 Austria, Bulgaria, Cyprus, Greece, Italy, Lichtenstein, FYR Macedonia, San Marino, Switzerland and Vatican City

District 110 Croatia, Czech Republic, Hungary, Rep. of Moldova, Romania, Slovakia and Ukraine

District U Undistricted Clubs in Europe

Author malw  Date 05 Mar 17, 16:30  Views 12322
Description Checklist for the Contest Master
Category Contests  Type Reference

Contest Master

Contest Chair plans a contest event. The Contestmaster runs a contest. Sometimes, the Contest Chair is also the Contestmaster. Sometimes there are two Contestmasters at a conference.

· Know who are the Contestants
· Get speech titles
· Make sure the Chief Judge has the signed Top 3 Certificates
· Make sure the Participation Certificates are completed and signed and then given to whoever is going to present them (if the Contestants are being interviewed, presenting each with a Participation Certificate is a good way of ending each interview)
· Check who is bringing the lights and stop watch
· Bring numbers for the draw (numbering sets are included in the Downloadable Notes/Script below)

Contestants Briefing
Round up all the Contestants. If any are not there, carry on regardless as latecomers forfeit the right to be briefed. If a Contestant arrives after the contest has started to be introduced they also forfeit the right to participate.

Explain Room layout:
· Speak from anywhere in the room
· A lectern is provided, but its use is optional

· Explain that timing will begin with the first definite verbal or non-verbal communication with the audience
· Explain when the green, yellow and the red lights will appear:
Humourous Speech and the International Speech Contest - 5, 6 and 7 minutes
Evaluation Contest - 2, 2½ and 3 minutes
Table Topics Contest - 1, 1½ and 2 minutes 

· Explain when Contestants will be disqualified: 
Humorous Speech and the International Speech Contest - less than 4½ minutes or more than 7½ minutes
Evaluation Contest - less that 1½ minute or more than 3½ minutes 
Table Topics Contest - less that 1 minute or more than 2½ minutes 

· Show where the timing lights will be and check that Contestants will be able to see them

Eligibility & originality:
· To be eligible, Contestants must be a fully paid-up member of a chartered Toastmasters club
· Any quoted material must be identified as such during the speech
· In the event of a protest, any protests must be lodged with Contest Chair or Chief Judge before the results are announced
· Check that eligibility certificates are filled in

Draw for the speaking order:
· Ask each Contestant to pick a number
· Write down the order of the Contestants
· Check on name pronunciations
· Check the titles of the speeches
· For a Speech Contest, remind Contestants you will only be giving name and speech title, speech title and name (for example, "Bob Ferguson with a speech entitled Going All the Way, with a speech entitled Going All the Way please welcome Bob Ferguson")

Before the Contest begins
· Check the Chief Judge is organised and ready
· Arrange with the Sergeant at Arms that there will be no entry or exit during the speeches

Downloadable Notes/Script
Here is a suggested Contest Chair script for the Autumn and Spring contests with record-keeping forms and numbers for the draw.
Notes/script for the International Speech and Table Topics Contests Chair - (48 Kb)
 Notes/script for the Evaluation and Humorous Contests Chair - (43 Kb)

You can download the 2015-2016 International Speech Contest rules from Toastmasters International:
Speech Contest Rulebook

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