|Toastmasters Europe - Knowledge Base|
|Using This Site|
Information about using this website.
| || ||easy-Speak: application overview The 'helicopter view' of what this system does. - (7th November 10, 11:57)|
| || ||An overview of system features from a user point-of-view. What you need to know to get the best from this system. - (1st January 07, 09:27)|
| || ||Using Links from your Club web-site Example links to easy-Speak from your Club's web-site. - (18th February 14, 14:44)|
| || ||System update log This document lists the changes made in each version of the system. - (3rd January 14, 18:49)|
| || ||Data Protection Issues Retaining and securing personal data for your club members.. - (14th May 07, 00:08)|
| || ||My PC won't log me in automatically What to do if your PC won't remember the 'Log me on automatically each visit' setting. - (19th February 08, 18:12)|
| || ||Video Training clips Short video showing the actual screens with commentary explaining their use.. - (9th March 09, 18:28)|
| || ||Setting up your club in a language other than English Read this if you would prefer to use easy-Speak in a language other than English. - (21st March 15, 19:37)|
| || ||easy-Speak: What's available at the District, Division or Area level An overview of the features that are relevant here.. - (12th July 15, 14:52)|
How to use the application to get the best for your club.
| || ||In what circumstances can a member volunteer for a role on-line? Description of how the system may be configured for your club. - (1st January 07, 09:29)|
| || ||How to create a Poll Creating a posting in your club discussion forum that contains a 'poll' allowing members to vote on a subject.. - (1st January 07, 09:29)|
| || ||Changing or correcting user data How to correct telephone numbers, schedule a speech or upload a photograph for your members.. - (1st January 07, 09:29)|
| || ||Recording an external speech How to record a speech that one of your members made outside the club. - (23rd February 12, 20:43)|
| || ||Create a New User How to create a new user on the system as a member of your Club. - (1st January 07, 09:29)|
| || ||Add an existing easy-Speak user as a member of your club How to add an existing easy-Speak user to your club.. - (30th September 08, 19:18)|
| || ||Running a Membership Campaign How easy-Speak can help you to keep track of new members. - (1st January 07, 09:30)|
| || ||E-mail to all your members How to send an e-mail to all your members or to certain status of members. - (12th February 13, 00:47)|
| || ||Managing the front page of the site for your Club, Area, Division or District How to create 'news' or the 'welcome' information.. - (1st January 07, 09:31)|
| || ||Changing the location of your Club on the site maps and 'find a club' How to find the correct location for your Club and request that it be changed on the site maps and 'find a club'. - (7th July 07, 17:27)|
| || ||Changing the officers for your club. How to change the person assigned to each officer position in your club (or Area/Division/District). - (22nd January 16, 10:00)|
| || ||The IM Portal How to use the extended portal system to create a website for your Club/Area/Division etc. - (18th October 09, 17:07)|
| || ||Tracking Leadership Awards How to use the system to keep track of members' progress for CL and AL awards. - (22nd August 13, 12:58)|
| || ||Different Layouts for the printed agenda An explanation and examples of the Agenda layout. - (28th November 08, 22:25)|
| || ||Outstanding Toastmaster Use easy-Speak to manage the Outstanding Toastmaster award in your club. - (29th May 11, 20:11)|
| || ||Member Survey Use easy-Speak to manage a survey of your members.. - (29th May 11, 20:15)|
| || ||Managing the website ("PR Portal") for your Club How to edit the pages of your website and add new pages. - (6th April 12, 18:26)|
| ||Club Control Panel|
Details on the settings in the Club Control Panel:
| || || ||Welcome Page Links Standard Links that can be added to text for use on the Club Welcome page (or in an external web-site). - (19th June 07, 20:24)|
| || || ||The Club Control Panel Explanation of overall settings for your club in the Control Panel. - (29th June 14, 16:47)|
| || || ||The Club Officers Control Panel Explanation of the settings for your club officers in the Control Panel. - (24th July 15, 10:07)|
| || || ||Meeting Roles An explanation of the standard 'meeting roles' and their maintenance in the Club Control Panel. - (14th September 17, 12:48)|
| || || ||Locations An explanation of the use of locations and their maintenance in the Club Control Panel. - (12th December 14, 01:31)|
| || || ||Membership Status An explanation of membership status and their maintenance in the Club Control Panel. - (20th August 10, 12:13)|
| ||Running the Meeting|
Information on creating a meeting, advising members about it by e-mail, creating the agenda, allocating members to roles and finally recording what actually happened
| || || ||The agenda e-mail system How to use the agenda e-mail routine. - (9th January 15, 14:37)|
| || || ||Creating a Meeting Information about creating a meeting to show in the calendar.. - (2nd January 07, 14:29)|
| || || ||Assigning Members to Roles Assigning Members to Roles. - (25th March 07, 16:34)|
| || || ||An overview of Creating and Running a Meeting An overview of how to create and run a meeting on easy-Speak. - (23rd May 16, 12:53)|
| || || ||Editing the Agenda Changing the Agenda to suit a particular meeting. - (1st January 07, 09:35)|
| || || ||Recording what actually happened How to use the 'Actual' screen to record actual attendance and roles.. - (15th February 12, 19:47)|
| || || ||Assigning Speeches for the meeting How to assign the speakers and identify which speech they will make.. - (24th April 19, 12:19)|
| || || ||Adding a Guest Speaker How to add a guest speaker to the agenda. - (27th January 16, 11:20)|
| || || ||How the Automatic Role Assignment Works A technical explanation of the role assignment engine and the settings it uses.. - (1st January 07, 09:43)|
| || || ||Club Officer Training How to use the easy-Speak system for your Club or District Officer Training. - (18th January 07, 03:08)|
| ||Getting Started|
Getting your club started on easy-Speak.
| || || ||Importing Member details from a spreadsheet How to import Member names, user-id, telephone numbers etc from a spreadsheet. - (1st October 18, 20:23)|
| || || ||Getting Started How to get your club running on easy-Speak. - (31st July 12, 14:55)|
| || || ||Importing Members Speeches from a Spreadsheet How to get your members' history up-to-date by uploading past speeches. - (23rd March 17, 18:22)|
Descriptions of features used outside the club level are kept here
| || ||Email all, or a selected type, of District and Club Officers This document explains how to use the mass e-mail system to send an e-mail to all officers of a selected 'type' (for example all Club Presidents). - (20th October 09, 14:02)|
| || ||Candidates Corner A review of the way that the Candidates Corner works. - (9th May 19, 19:44)|
Hints and tips for individual members to help you get the best from this program.
| || ||How do I get back after selecting 'Print Agenda'? How to navigate back to the system. - (1st January 07, 09:44)|
| || ||How do I upload a picture to the Photo Gallery? Help on uploading photographs to the club photo gallery. - (1st January 07, 09:44)|
| || ||How can I say that I will [will not] attend a meeting and accept [reject] a role? Using the agenda screen or responding to a meeting e-mail from your VPE. - (15th February 12, 20:22)|
| || ||How do I book a speech for a future meeting? How to enter the details of a speech that you would like to make.. - (15th February 12, 20:47)|
| || ||The Club 'Member Charts' How to understand and get the best from the information presented in the ten charts. - (15th February 12, 20:04)|
| || ||Watch for updates How to 'watch' an agenda or discussion topic for changes. - (15th February 12, 20:49)|
| || ||How do I join the Word of the Day contributors and what does it involve? An explanation of what is needed in a Word of the Day entry.. - (24th March 07, 20:48)|
Articles and tools to help with the administrative aspects of running a Quality Club. Includes explanations of the Club and District officer roles.
| || ||Downloadable files Download the planning calendar, Quality Club presentations and template forms. - (6th March 07, 15:08)|
| || ||Registering Club Officers with World Headquarters Step-by-step procedure for online registration of Club Officers.. - (8th September 13, 11:38)|
| || ||Insurance Cover for club meetings. - (16th May 07, 20:41)|
| || ||Club's Mailing Address How to get World Headquarters mailings to the address you want. - (19th November 06, 13:11)|
| || ||Freebies Free items at the WHQ store. - (6th January 07, 10:41)|
| || ||Proxies Proxy Voting Forms. - (6th January 07, 10:52)|
| || ||Re-instated, transfer and dual members How to register them. - (2nd April 07, 11:38)|
| ||Toastmaster Officers|
A description of the roles and responsibilities of the Club Officers.
| || || ||Club President The role and responsibilities of the Club President. - (14th December 10, 16:10)|
| || || ||Vice President of Education The role and responsibilities of the Vice President of Education. - (14th December 10, 16:10)|
| || || ||Vice President of Membership The role and responsibilities of the Vice President of Membership. - (14th December 10, 16:10)|
| || || ||Vice President Public Relations The role and responsibilities of the Vice President Public Relations. - (14th December 10, 16:10)|
| || || ||Secretary The role and responsibilities of the Club Secretary. - (14th December 10, 16:14)|
| || || ||Treasurer The role and responsibilities of the Club Treasurer. - (14th December 10, 16:08)|
| || || ||Sergeant at Arms The role and responsibilities of the Club Sergeant at Arms. - (14th December 10, 16:11)|
| || || ||Immediate Past President The role and responsibilities of the Immediate Past President. - (21st February 06, 21:03)|
| || || ||Club Officer Roles Downloadable Training documents. - (14th December 10, 16:09)|
| || ||District Division and Area Officers|
Descriptions of the roles and responsibilities of the District, Division and Area Officers.
| || || || ||Elected Division Officer Roles Mission/purpose and qualifications. - (28th August 13, 10:57)|
| || || || ||Area Governor The duties and responsibilities of an Area Governor. - (23rd October 06, 22:40)|
| ||Officer Training|
Articles and Links for District, Division, Area and Club Officer Training Materials.
| || || ||Officer Training Programmes for the second session this Toastmaster year. - (14th December 10, 15:58)|
| ||Starting a New Club|
Instructions and all the forms you need to start a new club.
| || || ||Starting a Club - Tips by Robin Chawner, founder of Solent Speakers. - (17th August 06, 10:28)|
| || || ||Step-by-step process Downloadable files. - (14th December 10, 15:56)|
| || || ||Sponsors and Mentors Helpers for new clubs. - (22nd November 06, 00:30)|
| || |
| || || || ||Posters for Club Start-up Tips and Examples of Posters for New Clubs. - (9th February 07, 19:11)|
| || || || ||Brochures for Club Start-up Tips and Examples of Brochures for New Clubs. - (10th February 07, 14:49)|
| || || || ||Presentations to Deliver at Club Start-up Tips and Examples of Presentations to use at Demo/Publicity meetings. - (9th February 07, 20:16)|
| || || || ||Press Releases for Club Start-up Tips and Examples of Press Releases for New Clubs. - (11th February 07, 22:36)|
| || || || ||Guest Information for Club Start-up Tips and Examples of Guest Information for Club Start-up. - (10th February 07, 15:12)|
|Educational & Enjoyable Meetings|
Articles and tools to help with preparing and conducting Quality Club meetings. Includes explanations of the meeting roles.
| || ||The old CL Award Information & Downloadable file. - (6th February 07, 13:55)|
| ||Toastmaster Roles|
Information about the roles at Toastmaster, suggestions and training.
| || || ||Toastmaster Roles Progression A chart showing progression through the various meeting roles. - (17th November 06, 11:17)|
| || ||Toastmaster|
Information on the role of Toastmaster for the Meeting
| || || || ||Toastmaster What is involved in being a Toastmaster at a meeting?. - (1st July 11, 17:38)|
| || ||General Evaluator|
Information about the General Evaluator Role
| || || || ||General Evaluator What does the General Evaluator do at a meeting?. - (25th May 19, 16:00)|
| || ||Sergeant at Arms|
Information on the role of Sergeant at Arms.
| || || || ||Sergeant at Arms What do I have to do?. - (23rd April 07, 14:14)|
| || ||Timekeeper|
Information about the Timekeeper role
| || || || ||Timekeeper What does this role involve?. - (10th December 10, 13:14)|
| || ||Grammarian|
Information on the role of Grammarian.
| || || || ||Grammarian The What?. - (9th September 06, 14:13)|
| || ||Topics Master|
Information on the role of Topics Master.
| || || || ||Table Topics Master What does this role involve?. - (9th September 06, 14:27)|
| || ||Evaluator|
Information on the role of Evaluator or Topics Evaluator.
| || || || ||Evaluation What do I have to do?. - (25th October 18, 15:54)|
| || || || ||Downloadable files on Evaluation Articles, links to other sources and downloadable files about Evaluation. - (18th April 07, 01:07)|
| || ||Warm Up|
Information about the 'Warm Up' role.
| || || || ||Warm Up What do I have to do?. - (12th October 07, 18:56)|
| || ||Reserve Speaker|
Information about the role of reserve speaker.
| || || || ||About the 'Reserve Speaker' role A desription of what may be asked of you in this role.. - (9th September 06, 22:46)|
| || ||Speaking|
This category covers various aspects of preparing and improving your speech.
| || || || ||Prepared Speaker Overview. - (29th August 07, 13:29)|
| || || || ||Useful resources when preparing a speech Useful resources for quotes and ideas when preparing a speech. - (20th March 07, 01:09)|
| || || || ||Ten Top Tips for Terrific Table Topics Suggestions for excellence in Table Topics. - (13th June 11, 14:17)|
| || ||Hospitality|
Information about taking the role of 'hospitality' at a club meeting.
| || || || ||Hospitality What is expected from you when you take the hospitality role for a meeting?. - (16th March 10, 17:55)|
| ||Meeting Ideas|
Ideas for More Exciting Meetings.
| || || ||Ideas for variety in Club Meetings Links and Ideas for variety in Club Meetings. - (14th December 10, 15:54)|
| || || ||Table Topics Add variety to your Table Topics. - (8th September 13, 11:46)|
| || || ||Articles and downloadable files on Meetings Articles, links and downloadable files with sample meeting agenda etc.. - (14th August 06, 22:14)|
| || || ||Better than TV! An audience-orientated approach to club meetings. - (10th September 06, 17:27)|
| ||Toastmaster Manuals|
A summary of the content in each of the Toastmaster Manuals.
| || || ||Advanced Communication manuals Brief overview. - (17th May 10, 23:34)|
| || || ||Competent Communication manual The 10 projects and a 'CC slip'. - (29th January 08, 16:28)|
| || || ||Competent Leadership manual The 10 projects, roles and clarifications. - (4th March 07, 18:32)|
| || || ||The Successful Club Series Description of modules from the Successful Club Series. - (30th January 07, 13:47)|
| || || ||The Leadership Excellence Series Description of modules from the Leadership Excellence Series. - (30th January 07, 12:40)|
| || || ||Advanced Communications Manuals Full list of projects from each of the Advanced Manuals. - (27th September 08, 12:59)|
Information on roles at a contest and organising a contest.
| || || ||Judge and Tiebreaking Judge Checklist for Judges other than Chief Judge. - (14th December 10, 15:46)|
| || || ||Contests - An Overview Includes a description of each type of Contest. - (14th December 10, 15:36)|
| || || ||Area and Division Contests Checklist for Area/Division Governor. - (4th October 09, 15:20)|
| || || ||Contest Master Checklist for the Contest Master. - (5th March 17, 16:30)|
| || || ||Chief Judge Checklist for the Chief Judge. - (14th December 10, 15:48)|
| || || ||District 59 Contest Directive Directive for the number of Contestants. - (9th February 12, 18:10)|
| || || ||Sample Contest Agenda Downloadable template for the Autumn & Spring Contests. - (4th October 09, 15:22)|
| || || ||Club Contests Checklist for Clubs. - (4th October 09, 15:48)|
Articles and tools to help the club achieve goals and awards. Includes explanation of the Distinguished Club Programme.
| || ||Other Programmes Details of Success/Leadership modules and Accredited Speaker programme. - (16th August 06, 13:44)|
| || ||Educational System - Changes An explanation of the changes for those familiar with the old system. - (26th August 06, 22:33)|
| || ||Educational System Changes - Frequenty Asked Questions Q and A on the July 2006 changes. - (15th August 06, 02:02)|
| || ||Educational System - Summary The Communication and Leadership tracks in brief. - (16th August 06, 22:41)|
| || ||Educational System - Details Details of the Communication and Leadership tracks. - (30th January 07, 13:10)|
| || ||Distinguished Club Programme DCP summary and training aid. - (4th March 07, 17:05)|
| || ||Membership Award Scheme 1st February to 31st March 2007. - (6th October 06, 17:15)|
Articles on Building a Mentoring Program in Your Club.
| || || ||Mentoring Supporting a new or existing member. - (21st May 06, 12:12)|
| || || ||Links and Documents on Mentoring Links and documents that may be downloaded. - (4th March 07, 18:30)|
| ||Competent Leadership|
Information about the competent leadership track
| || || ||Competent Leadership manual Link. - (17th November 06, 11:19)|
| || || ||Online CL tracking Tracking the new Competent Leader award. - (9th February 07, 12:34)|
Promoting Toastmasters and your Club
| || ||Promotional Presentations Presentations about promoting your club. - (23rd January 07, 12:20)|
| || ||PR Never Sleeps PR suggestions for all the year. - (28th November 06, 21:21)|
| || ||Publicising Contests Have you considered the excellent PR opportunities of Club, Area and Division Speech and Topics Contests ?. - (28th November 06, 21:23)|
| || ||Press Releases - Useful Tips Guidance on "Press Releases" - and specifically with respect to Contests. - (28th November 06, 21:25)|
| || ||Club Open Nights Promoting with Open Evenings. - (28th November 06, 21:28)|
| || ||How do you use the Web to promote your Club? Using Community and Club Websites - and of course the District Website. - (12th December 06, 02:19)|
| || || ||Posters and Flyers Example leaflets from our clubs. - (1st January 07, 09:19)|
| || || ||Links to Other Resources Links to Marketing resources on other web-sites. - (15th August 06, 00:46)|
| || || ||Club Growth Links to Articles on Club Growth. - (17th December 15, 17:56)|
| || || ||Radio and TV Interviews Recordings of broadcasts in District 71. - (1st January 07, 09:20)|
| || || ||Recognising Membership Building Cubs getting recognition for the hard work they put in each year to gain new members. - (15th September 06, 12:51)|
| ||Press Releases|
Press releases from the District and from Clubs are stored here
| || || ||Irish inspiration wins world number 4 ranking District 71 - number four in the world. - (1st January 07, 09:21)|
Other information about Toastmasters and using this site.
| || ||Links to other resources Links to sources of information, discussion and reference. - (23rd January 09, 22:06)|
| || ||Contacts at Toastmasters International Useful email addresses at World Headquarters. - (15th September 06, 12:10)|
| || ||Toastmaster blogs Links to blogs by Toastmaster clubs. - (14th July 09, 22:20)|
| || ||District Elections Elections for officers 2007/8. - (28th December 06, 11:32)|
Information about the Toastmasters organisation.
| || ||How and where did Toastmasters Start? History and background. - (12th August 05, 21:52)|
| || ||Toastmaster Organisation and Structure What are all these Region, District, Area and so on? How is Toastmasters run?. - (24th February 06, 12:09)|
| || ||Club officers Club Officers and what they do. - (5th August 06, 16:12)|
| || ||Getting Started with a Toastmaster Club - Earning your CC Prepared speeches and Table Topics. - (25th December 08, 21:48)|
| || ||Ted Corcoran's 'Sing-Song' Feature of the International Convention. - (23rd September 06, 00:23)|
Downloads of the Conference presentations are available here.
| || ||The Autumn 2005 Conference - Leamington Spa Downloads of presentations made at the Spa Conference. - (1st January 07, 09:21)|
| || ||The Spring 2006 Conference - Mulingar Downloads of presentations made at the Mulingar Conference. - (1st April 10, 11:00)|
| || ||The Autumn 2006 Conference - Nenagh Downloadable documents from the Nenagh Conference. - (1st January 07, 09:21)|
District Newsletters and articles that you may use when preparing your own newletter
| || ||International Toastmaster Newsletters Newsletters from other Toastmaster Districts around the world. - (5th September 06, 14:26)|
| ||Newsletter Articles|
This section includes articles that are of general interest to Toastmasters and may be re-used in newsletters by other clubs, districts and divisions. Please acknowledge the original author when you use an article from here and contribute new ones.
| || || ||- Snippets Snippets of information that you may include in your newsletter to help members get more from easy-Speak. - (19th April 06, 01:59)|
| || || ||Tips for Successful Speaking Tips for Successful Speaking (1). - (23rd March 06, 19:03)|
| || || ||Tips for Successful Speaking Tips for Successful Speaking (2). - (23rd March 06, 19:04)|
| || || ||Structuring Effective Presentations Structuring Effective Presentations. - (23rd March 06, 19:06)|
| || || ||How to make better Conference Presentations How to make better Conference Presentations. - (23rd March 06, 19:06)|
| || || ||How to Have a Laugh How to Have a Laugh. - (23rd March 06, 19:07)|
| || || ||Have Fun! Have Fun!. - (23rd March 06, 19:08)|
| || || ||How to Plan Your Speech or Presentation How to Plan Your Speech or Presentation. - (23rd March 06, 19:14)|
| || || ||How to Get Started How to Get Started. - (23rd March 06, 19:09)|
| || || ||Listen and Learn Listen and Learn. - (23rd March 06, 19:10)|
| || || ||How Am I Doing? How Am I Doing?. - (23rd March 06, 19:10)|
| || || ||Death By PowerPoint Death By PowerPoint. - (23rd March 06, 19:12)|
| || || ||Presenting your business Newsletter article from Chantal with tips from Toastmaster training. - (29th April 06, 22:07)|
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